Planned and Unplanned Shrinkage

Forecasting

Apr 19, 2010

Workforce Management Scheduling in a 90% + inbound call center. What is the best practice for both planned and unplanned shrinkage of your Workforce? I manage 5 departments: Retail Banking Support, Technical Support (85% traditional Helpdesk), Mortgage Servicing Support, Retail Bank Branch Support (also supports my Retail Banking Support team), Corporate Switchboard. I realize the best practice may very by customer focus so know that I have B2C (Business to Consumer) and B2E (Business to Employee) there is very little if any B2B (Business to Business). I look forward to any information you can provide. Regards, Raymond D. Banister, VP Customer Service Operations Manager Flagstar Bank

Raymond Banister

Answers

  • Maggie Klenke Posted at 12:00AM on May 3, 2010

    The best practice for shrinkage is to measure your actual losses and use that for your planning. You may have goals that would reduce these numbers and move more of the unplanned into planned. But it is important to be honest with yourselves and use the actual experience in your planning for schedules. If you do use your goals (usually lower than actual by as much as 10%), you will be understaffed and will have to scramble intraday to make service goals. That being said, the North American averages are between 25%-35% shrinkage, with higher rates in technical support operations and those with mixed media requirements.

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